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281-883-7644 or 832-439-6784

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©2018 Events by Sunshine & Sweet T
All rights reserved

Meeting and Event Management

Events by Sunshine & Sweet T event planning services extend to Corporate events by providing support for pre-event needs, on-site management and post event wrap up. Our services include concept and theme development, goal setting, budget creation and management, vendor management and contract negotiation, site selection, blocking hotel rooms for out of town attendees, ground transportation, on-site event management, coordination of activities, and handling unforeseen issues. We strive to create exceptional experiences that ignite both connection and commerce.

  •          Preparation and ongoing analysis of budget

  •          Provide monthly project management status reports on timeline progression, vendors, and budget

  •          Expense tracking with timely notifications

  •          Discuss and determine the materials/supplies/props/rental needs to support the vision of the event

  •          Arrange and negotiate outside vendor contracts and services

  •          Review expectations

  •          Arrange and attend site selection with corporate contact

  •          Assist with menu and beverage service decision, planning and sourcing

  •          Arrange block hotel pricing and accommodations for out of town attendees

  •          Provide detailed floor plan and separate set-up/breakdown timeline for each vendor

  •          Discuss and manage seating based upon client input - create table plan/seating chart, if needed 

  •          Discuss and source vendor to execute personalized design and lighting plan, if requested

  •          Arrange ground transportation for attendees

  •          45-day touch base meeting to review details and discuss any last-minute changes

  •          30-day meeting with vendors to discuss expectations, review contract details, and staffing needs

  •          Distribute final timeline, emergency who to contact list and itinerary to all vendors

  •          All corporate events include at least two Events by Sunshine & Sweet T team members

  •          Handle relay of itinerary and accommodations information to corporate contact

  •          Create and manage timeline of activities and event

  •          Ensure that the day progresses smoothly by moving the event along the agreed upon timeline

  •          Handle unforeseen issues and advise accordingly

 

Call to discuss and we will prepare a customized proposal

 Meetings - Conferences - Team Building Events - Grand Openings - Networking - Golf Tournaments

image credit ©2014 C.J. Edoh of K. of K. Photography